Rennick & Gaynor is a busy, mid-sized law firm that has been providing legal services in Melbourne and regional Victoria since 1919.  We have offices located in Hawthorn East and Geelong.

Due to the expansion, we are seeking a highly motivated and energetic all-rounder for a full-time (or part-time) position as a Legal Secretary and Receptionist to support our Geelong office team starting immediately.  The successful applicant will show initiative and exceptional attention to detail with neat corporate presentation.  Previous experience in a law firm as a paralegal is preferred.    Probate Clerk experience would be beneficial but not essential.


Some duties for the position may include:

  • Reception, general secretarial and office administration duties
  • Client liaison and database management
  • Data entry and billing, including understand trust accounts and associated financial responsibilities
  • Assisting the Partner and senior lawyers
  • Managing incoming and outgoing communications
  • Calendar management and preparation of meeting rooms
  • Closing and archiving files
  • Drafting correspondence to clients and third parties
  • Managing incoming and outgoing mail

About You

The ideal person we’re looking for is a friendly and approachable team player, who has:

  • Exceptional attention to detail
  • Aims to provide a 5-star client experience
  • Enthusiastic attitude
  • Excellent communication skills both written and verbal
  • Accurate typing
  • Knowledge of Microsoft Office and Leap legal software an advantage
  • Knowledge of accounting or bookkeeping an advantage
  • Excellent organisational skills with the ability to multi-task and prioritise
  • Able to work autonomously, be flexible, use initiative and a team player
  • Must be reliable

About Us

Our entire team are supportive, friendly and focused on being progressive. We pride ourselves on working together, whilst focusing on quality legal services and the whole client experience.

For further information regarding this position please contact Jennifer Watt on 9813 1911 or apply via Seek or in writing including a covering letter and current resume to

Salary commensurate with experience and opportunity for career progression encouraged.

We appreciate your time to apply but only shortlisted candidates will be contacted.  This role is not suitable for law students or law graduates.

No Agency enquiries.


Property and Commercial Law

Great opportunity to work for a well established law firm with a great work/life balance

Rennick & Gaynor are a highly respected law firm in Hawthorn East and Geelong having provided legal services since 1919. Providing expertise in all areas of property law, compulsory acquisition, corporate and commercial law, wills and estates planning and advice.  We are conveniently located near public transport.

We are seeking a Legal Secretary/Administration Assistant with relevant experience on a full-time or job share basis in our Hawthorn East office to join our growing firm. The role means you will work closely with a Partner and junior solicitors in our Property and Commercial Law team. This is a great opportunity for you to utilise and develop your exceptional skills in:

  • Client database management
  • Diary management (Outlook)
  • File management
  • Liaising with clients and professionals
  • Trust Accounts and associated financial seek
  • Organising internal and external meetings
  • Preparing invoices
  • Preparing, sending & receiving correspondence
  • Searches and lodgement of documents
  • Photocopying, filing and general office duties
  • Multi-tasking

To be considered for this role you will be proficient in Microsoft 365; able to problem solve; ability to work autonomously or in a team; have accurate typing and attention to detail; strong communication and time management skills.

In return, you will be rewarded with a supportive and close-knit team environment, appreciation for your hard work in a flexible, family-friendly firm that encourages work/life balance.

If you like being busy and would enjoy working for a dynamic firm, we would like to hear from you.  Experience in property, business and/or commercial law using Leap legal software would be preferable.

Please apply in writing detailing your specific experience via Seek or email with your cover letter and resume.

For more information regarding this role, please call Nancy Hua on 03 9861 7781.

Salary will be commensurate with experience.
We appreciate your time to apply, however, only shortlisted candidates will be contacted.
No Agencies please.